Annual CCFP Roundtable Conference Exhibitors Application

  • March 29, 2017
  • August 01, 2017
  • Squaw Creek Resort - 400 Squaw Creek Rd, Olympic Valley, CA 96146

Registration

(depends on selected options)

Base fee:
  • Exhibit tables are $75.00 each and DO NOT include lunch or conference registration.
  • If attending the conference, staff must register for the conference at full price.

CALLING ALL EXHIBITORS 

The Child Care Food Program Roundtable invites you to join us for our 26th Annual Conference October 23-25, 2017 at Squaw Creek Resort - 400 Squaw Creek Rd, Olympic Valley, CA 96146. 

Your participation at the Annual Conference offers the opportunity to connect, in person, with key decision-makers in the CACFP field. This is a great way to learn more about who your customers are and what their needs may be. We value your commitment to our CACFP community. We look forward to making this a wonderful event for exhibitors and attendees. Reserve and pay for your booth space today by submitting the exhibitor contract online, a hard copy is available for your records upon request at roundtable@cfpa.net

A very limited number of exhibit tables are available to sponsors and exhibitors. Priority will be given to conference sponsors followed by exhibitors on a first-come, first-paid basis.
 

EXHIBIT Day:
Tuesday, October 24, 2017 located at the Squaw Creek Resort. Exhibit hours are 7:30 AM to 5:00 PM; setup is at 7:00 AM. Exhibitors should plan to use the loading dock and freight elevator to the ballroom.

FEES: 
Exhibit tables are $75.00 each and DO NOT include lunch or conference registration. Lunches may be purchased separately for $50 each and must be eaten in the ballroom with other conference attendees. Only those exhibitors that have paid for conference registration, in addition to table fees, may participate in the workshops. 

Conference Friend- Exhibitor Special $500
Conference onsite benefits include:
  • One reserved exhibit table (a $75 value)
  • One conference registration (a $225 value)
  • Small logo in Registration Brochure
  • Company name in conference Brochure and special edition of Roundtable News 
  • Free 1/4 page B&W ad in conference program (a $200 value)
  • Logo and link on the conference website 
  • One Promotional Item in Conference Bag
 
WORKSHOPS: exhibitors wishing to present a free workshop must submit a Workshop Proposal Form available at www.ccfproundtable.org on the conference page. Workshop approval is subject to space availability and subject matter.     
 
EXHIBIT TABLES: Exhibit tables are standard 6’ x 30” 
draped table with two chairs.
 
ELECTRICAL HOOKUP/INTERNET ACCESS: Exhibitors should plan on bringing their own power strips and extension cords. Contact Debbie Zaragoza at dzaragoza@cdasandiego.com.  
 
ADS: Exhibitors may purchase ad space in the conference program at the following rates: 
  • 1/4 page-$200.00 
  • 1/2 page-$400.00
  • Full page-$800.00 
(all ads in Brochures will be black and white with the exception of the ads on the web site, where they will be in color). Ads are due no later than July 31, 2017.
 
DOOR PRIZES: A fun opportunity for additional publicity for your company/product is to donate a door prize. Exhibitors who donate a door prize will be recognized at the drawing.

DEADLINE: A completed application form and payment is due no later than August 1, 2017 (applications may be received after that date if space is available; be sure to check if you will be late).

DELIVERIES: Exhibitors wishing to send materials to the hotel must follow these guidelines:

♦    The hotel charges for package handling. Charges for packages will be billed after the conference.

♦     Packages may not arrive earlier than 3 business days prior to your arrival date.
♦   Packages must be marked as follows:   

NAME (of person picking up boxes)    
Child Care Food Program Roundtable Conference   
c/o  400 Squaw Creek Road Olympic Valley, CA 96146  Phone(530) 583.6300 

HOLD for ARRIVAL - Date    
Box X of Y (multiple boxes must be numbered)
                         , Convention Services Mgr.    
Include your RETURN ADDRESS
 

LIABILITY: Exhibitor assumes entire responsibility and agrees to protect, defend, and save the CCFP Roundtable and the Hotel and employees of the above entities against all claims, losses, and damages to persons or property, governmental charges or fines, and attorneys fees arising out of or caused by Exhibitors installation, removal, maintenance, occupancy, or use of exhibition premises or a part thereof, excluding any such liability caused by negligence of the Hotel, its employees and agents.  In addition, Exhibitor acknowledges that the CCFP Roundtable and the Squaw Creek Resort do not maintain insurance covering Exhibitors property, and that it is the sole  responsibility  of  the  Exhibitor  to  obtain  insurance  covering  such  losses.  

        
SPONSOR: Interested in being a Conference Co-Sponsor, a Keynote Speaker Sponsor, Workshop Track Sponsor, Nutrition Break Sponsor, Exhibitor Sponsor or any part of this Conference see the Exhibitor/Sponsor page or Contact Laurie roundtable@cfpa.net.   
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